Fleet Management Software

By | June 4, 2011

Fleet management software has been around since the 1970’s, and it would be an understatement to say that it has become quite advanced.  It started out running on giant mainframe computers and has evolved into a comprehensive program that can handle nearly every task associated with fleet management from general tracking and inventory to boosting fuel efficiency and locating the closest available drivers.  There are a number of different high quality fleet management software options on the market, so it is important to make sure that you choose the one that best fits your needs.  Here is a closer look at some of the variables that you need to consider.  In general, everything will fall under two categories: how the software operates and what it can help you achieve.

How Your Fleet Management Software Operates

There are several key points to focus on in terms of how the software operates.  The first thing that is vital is overall reliability.  It doesn’t matter how much the software can do if it can’t do it on a consistent basis.  The next thing to look into is how scalable it is.  There are a lot of options which are designed for a specific size of fleets.  While this can be beneficial in the short term, once you either expand or contract your fleet, you could find out that the software no longer operates efficiently.  This makes scalability an important issue to address.  Finally, it needs to be as comprehensive as possible.  There are two ways that this can be approached.  The first is to choose software that takes care of everything internally, without other programs.  The second option is to choose software that not only operates independently, but can also integrate with other software that you use such as Excel for report printouts.

What Can Fleet Management Software Help You Achieve

Once you know which software will operate the way that you want it to, the next step is to decide which one will help you achieve the most.  Some of the most important things to consider is how it will help you manage fleet costs, maximize the utilization of your fleet, and how efficiently it automates data processing.  In many cases, how the data is handled is going to be the primary determinant of the overall usability of the software.  You should pay special attention to how it handles data in a variety of different situations.  Some of the most important areas in which data needs to be processed and organized includes compliance management, operator management, maintenance management, and financial management.

It is really easy to get bogged down in details when deciding which fleet management software is the right fit for your needs.  While these details are definitely important, it is important that you assign a value to them so that you can effectively compare different options.  In most cases, you can weigh each detail affects overall operation or how it will help you achieve a certain goal (or set of goals).  This will allow you to compare multiple options accurately and ensure that you choose the right one for where you company is now and where it is heading.

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